SWITCH TO HIVEFINITY

Switch systems. Keep your business.

You should not have to rebuild years of work just to use better software. Hivefinity helps bring across the useful parts of your existing setup, shows you what has been matched, and lets you review it before you go live.

See how switching works ↓ What can move across? →

Your classes Future sessions Future bookings Customer details

YOUR BUSINESS TODAY

C&B

Clay & Bloom StudioCurrent setup

Classes12 active classes

Future sessions38 dates scheduled

Future bookings246 bookings

CustomersNames, contact details, preferences

READY TO REVIEW Your Hivefinity setup

Draft

12classes matched

246future bookings

3items to check

✓

Class names and durationsMatched

✓

Future sessions and bookingsMatched

Three items need your decisionNothing is guessed for you

NOT LIVE YETYou review it first.

Review →

WHAT “SWITCHING” MEANS

We help build your new Hivefinity setup from the business you already run.

You show us the system you use today. Hivefinity identifies the parts that can be brought across, prepares them in the new system, and puts anything uncertain in front of you for review. You are not asked to sit there retyping every class and future booking by hand.

START WITH THE BUSINESS YOU ALREADY RUN

Your current setup is the starting point.

Website, classes, bookings, customer details and dates may live in different places today. We start there rather than asking you to rebuild everything from a blank screen.

clayandbloom.co.uk

CLAY & BLOOM STUDIO Make something
beautiful.

Pottery classes and creative workshops.

View classes

Wheel Throwing

Hand Building

Glazing

Bookings246 future bookings

→

CustomersNames · emails · details

→

Future dates38 sessions scheduled

→

WHAT CAN MOVE ACROSS?

Bring the work you have already done.

The exact move depends on the system you use now, but these are the things we focus on first because they matter most on launch day.

Classes & activities

Names, descriptions, durations, prices and the basic structure of what you sell.

EXAMPLEWheel Throwing Workshop · 2.5 hours · £95

Future dates

The upcoming sessions already on your calendar, so customers do not lose the dates they have booked.

EXAMPLESaturday 18 April · 10:00 · 12 places

Future bookings

The bookings you still need to deliver, with the people and session attached to the right place.

EXAMPLESarah Collins · 2 guests · Wheel Throwing

Customer details

The customer information your current system can provide, so you do not start with an empty address book.

EXAMPLEName · email · phone · useful booking details

WHAT THE TENANT SEES

A review screen you can actually understand.

Hivefinity shows what was found, what matched and anything that needs your decision. Nothing important is silently guessed or pushed live behind your back.

✓Matched items are ready !Unclear items are highlighted →You approve the move

09:41

Migration reviewClay & Bloom Studio

Draft

243ready

3to review

READY TO MOVE

✓

Classes & activities12 matched

Ready

✓

Future bookings243 matched

Ready

✓

Customer detailsNames · email · phone

Ready

NEEDS YOUR DECISION

Private Pottery · 2 MayTwo possible class matches

Review

Nothing goes live until you approve it.

OWNER CONTROL You decide what goes live.

Important

Different systems store different information. Before anything is moved, we show you what can be brought across and what cannot.

MAP IT INTO HIVEFINITY

The useful pieces come together.

Hivefinity lines up the parts that belong together — without making you re-enter the same information in four different places.

ClassesWhat you sell

Future datesWhen they run

✓

BookingsWho is coming

CustomersWho booked

Hivefinity MAP · MATCH · CHECK

ClassesMatched

✓

DatesMatched

✓

BookingsMatched

✓

CustomersMatched

✓

HOW THE MOVE WORKS

Four steps. No leap of faith.

You can see what is happening at each stage. The goal is a controlled move, not a mysterious import followed by crossed fingers.

WebsiteClasses & policies

Booking systemSessions & bookings

Customer listPeople & details

We look at what you use now.

We learn how your classes, dates and bookings are organised before trying to move anything.

Wheel Throwing→Wheel Throwing

Beginner Pottery→Beginner Pottery

Glazing Session→Glazing Session

Hivefinity builds a draft.

Classes, sessions and bookings are lined up in the new system before it becomes your live setup.

✓243 matched

!3 need review

?0 silently guessed

You check the important bits.

If something is unclear, it is shown to you. You decide instead of the software quietly making assumptions.

READY Clay & Bloom Studio Classes · dates · bookings · customers

Then you switch.

Once the setup is checked, Hivefinity is ready to become the place you run future bookings from.

YOU STAY IN CONTROL

We do not hide the awkward bits.

If the old system contains something that does not translate cleanly, the answer is not to guess. Hivefinity should show you the difference and ask you what you want to do.

✓

Clear matches can move quickly.If the class, date and booking line up, there is no reason to make you re-enter them.

Unclear items are flagged.You see the things that need a human decision.

○

Nothing important is silently invented.If we cannot prove the match, we do not pretend we can.

Migration reviewClay & Bloom Studio

3 to review

✓243ready

!3need a decision

✓

Wheel Throwing · 18 April · Sarah CollinsClass, date and customer all match

Ready

✓

Hand Building · 26 April · James ReedClass, date and customer all match

Ready

Private Pottery · 2 May · 8 guestsOld system has two possible class matches

Review

✓

Glaze Workshop · 9 May · Maya KhanClass, date and customer all match

Ready

243 items ready

OLD SYSTEM

Classes

Bookings

Customers

Hivefinity

Clay & Bloom Studio

GOOD MORNING

Your studio is live.

12classes

48future sessions

246bookings

Coming upToday

Wheel Throwing10:00 · 12 guests

Ready

Hand Building14:00 · 8 guests

Ready

Glaze Workshop18:00 · 10 guests

Ready

✓Move

✓Set up

✓Review

✓Live

LAUNCH DAY

The aim is simple: your next working day should still make sense.

Your future classes are there. The bookings you need to deliver are there. Your team can see what is coming up. Customers can keep booking.

Better software should remove disruption — not create a new project for you to manage.

A STRAIGHT ANSWER

Can everything be imported?

Not always. Every booking system stores information differently, and some systems make more data available than others. We would rather tell you exactly what can move than promise a magical one-click import that does not exist.

Before you switch, you should know what Hivefinity can bring across, what may need checking, and what may need to stay as old history.

SWITCH TO HIVEFINITY

Move forward.
Without starting again.

Bring the useful parts of the business you already built. Review the move. Then start using Hivefinity.

Talk to us about switching →

Switch systems. Keep your business.

We help build your new Hivefinity setup from the business you already run.

Your current setup is the starting point.

Bring the work you have already done.

Classes & activities

Future dates

Future bookings

Customer details

A review screen you can actually understand.

The useful pieces come together.

Four steps. No leap of faith.

We look at what you use now.

Hivefinity builds a draft.

You check the important bits.

Then you switch.

We do not hide the awkward bits.

Your studio is live.

The aim is simple: your next working day should still make sense.

Can everything be imported?

Move forward.Without starting again.

Move forward.
Without starting again.